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Libraries Integration FAQ

Note: The law libraries are not part of the Rutgers University Libraries system. For information about the law libraries in Newark and Camden, please contact them directly.

General Questions:

Smith and RWJ Libraries FAQ:

NetID/CORE Accounts:

Website:

Will the Smith and RWJ Libraries websites look different? Will they have new web addresses?

Electronic Resources (e-Journals/Databases/e-books/software/streaming videos):

Remote Access:

Library Catalogs:

Journal Articles:

Books:

Interlibrary Loan:

RefWorks/EndNote:

Library Classes:

User Privileges by Category:

Subject Toolkits/LibGuides:

Printing/Photocopying

If your question was not answered here, please let us know.

Smith Library – infedadm@ca.rutgers.edu
RWJ Library – meblib@ca.rutgers.edu

Will the libraries at Rutgers and UMDNJ be combined?

Yes; the George F. Smith Library of the Health Sciences in Newark and Robert Wood Johnson Library in New Brunswick will become part of the Rutgers University Libraries system on July 1, 2013.


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Can I visit any library location?

Any user can visit any of the Rutgers University Libraries locations in New Brunswick/Piscataway, Newark or Camden including the Smith and RWJ Libraries. Bring your university ID. Visit http://libraries.rutgers.edu for hours for each of the libraries. .


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Will my CORE account still work on Day One of the merger?

Yes. You will still be able to authenticate using your UMDNJ CORE login.


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How do I transfer my CORE account into a Rutgers University NetID?

Go to https://netid.rutgers.edu/activateNetId.htm and complete the form as directed if your CORE account was not automatically converted to a NetID.


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Will the Smith and RWJ Libraries websites look different? Will they have new web addresses?


The Smith and RWJ Libraries websites will look very much the same on July 1, 2013. You’ll notice that a new Rutgers banner will appear at the top of the page and that a quick search box will display on all pages in the upper-right corner. By January 1, 2014, our webpages will be completely incorporated into the Rutgers University Libraries website design. Smith and RWJ will continue to have their own webpages allowing you quick and easy access to the health sciences content you need.



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Can I access all Rutgers University Libraries-licensed electronic journals on July 1?

As of July 1, 2013 you will have access to all of the Rutgers-licensed electronic journals in addition to the electronic journals currently available from the Smith and RWJ Libraries.


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Can I access all Rutgers University Libraries-licensed online databases on July 1?

As of July 1, 2013 you will have access to all of the Rutgers-licensed online databases in addition to the online databases currently available from the Smith and RWJ Libraries.


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I am a member of a joint Rutgers/UMDNJ program. Will I still have access to resources from both library systems?

As a member of a joint program, you are eligible to access all Rutgers- and UMDNJ-licensed electronic journals and online databases. On July 1, your current access permissions should continue uninterrupted.


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How do I log in to use remote access?

You may log in to remote access using your CORE Account or NetID. Your current CORE Account will become a NetID account on July 1. Your log in credentials should remain the same.


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I am a UMDNJ voluntary faculty member. How do I obtain remote access?

Voluntary faculty need to obtain a library barcode and PIN to log in from off-campus. Contact Kerry O’Rourke (RWJ-based voluntary faculty) at 732-235-7606 or orourke@ca.rutgers.edu or Roberta Bronson Fitzpatrick (Newark-based voluntary faculty) at 973/972-5498 or fitzparb@ca.rutgers.edu for more information.


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What items are included in the Health Sciences Libraries catalog?

The Health Sciences Libraries Catalog portal includes all items from the Smith and RWJ Libraries. Items from the Library of Science and Medicine (LSM) are not currently included in the health portal.

To search the holdings of the Library of Science and Medicine (LSM) visit the main Rutgers University Libraries Catalog. Over the next six months, we will be adding relevant items from LSM and other libraries to the Health Sciences Libraries Catalog.  NOTE:  When searching the Health Sciences Libraries Catalog, best results are obtained with the default setting.  If holdings are limited to a particular campus, this action will also automatically exclude electronic holdings.  The Health Sciences Libraries Catalog may be found at:  https://www.iris.rutgers.edu/hs/.


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What items are included in the Rutgers Libraries Catalog?

All items from the Rutgers University Libraries (over 25 libraries), including the Smith and RWJ Libraries are included in the main Rutgers University Libraries Catalog.


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Can I order journal articles from other Rutgers University Libraries locations?

Yes, we will scan articles from journals located in any library location. Log on to Interlibrary Loan and Article Delivery and complete the Article Request form to place your request. Additionally, Smith and RWJ Libraries interlibrary loan request forms will still be linked from their respective Web sites.


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Can I order/borrow books from other Rutgers University Libraries locations?


Yes. However, the Health Sciences Libraries catalog only contains items located in Smith and RWJ Libraries and UMDNJ-licensed electronic resources. To search for items in ALL Rutgers Libraries, visit the Rutgers University Libraries catalog. You may request to have any available item from the Rutgers catalog delivered to Smith or RWJ Libraries. Books will be held for pick-up at the Circulation Desk.


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Where can I return my books?

You may return your books to any Rutgers University Libraries location and it will be returned to the original lending library.


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What is EZBorrow and how can I use it?

EZBorrow enables Rutgers University faculty, students, and staff to take advantage of University Libraries’ consortial memberships by expanding the availability of items borrowed for users. EZBorrow will not be available until approximately September 1, 2013. This button will appear on catalog holdings for books which are non-circulating or have been checked out. By clicking on this button an ILL order for the item will be initiated and borrowed from a non-Rutgers library. In order to use EZBorrow when it becomes available, users will need to register for the service. Information will be distributed prior to the start of EZBorrow services.


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Will there be changes to interlibrary loan (ILL) services?

Yes. Beginning July 1, there will be no charge to you for interlibrary loan unless the cost of the loan/photocopy exceeds $25. You will be notified before the request is made if there are charges to you beyond the $25 cap.

In the next few months, we will also be transitioning to a new interlibrary loan system. More information will be available before this change takes place.


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How to Request a Book via Interlibrary Loan?

If you need a book that is not owned by the Smith or RWJ Libraries, the instructions supplied below should be followed to request an item from another library.

  1. Search the Rutgers University Libraries catalog, or from various links on the Smith/RWJ Web sites;
  2. If the book is NOT owned by any Rutgers University Library, click on the Interlibrary Loan link found on the Navigation Bar at the top of the page;
  3. Log in with your NetID/CORE ID;
  4. If you are a first time user, you will need to register (This takes a few minutes to type first/last name, e-mail address, status, discipline, and delivery location into a registration form);
  5. Choose ILL Book Request, located on the menu found on the left side of the page – a link for requesting a Book Chapter is also available;
  6. Complete the form with information about your item and click “Send”.

Your request will be processed by Rutgers University ILL staff. Once received by that department, the book will be sent via campus mail to your selected delivery site.


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How to Request a Journal Article via Interlibrary Loan?

If you need a journal article that is not owned by the Smith or RWJ Libraries, the instructions supplied below should be followed to request an item from another library.

  1. Search the Rutgers University Libraries catalog, or from various links on the Smith/RWJ Web sites;
  2. If the journal title is NOT owned by any Rutgers University Library, click on the Interlibrary Loan link found on the Navigation Bar at the top of the  page;
  3. Log in with your NetID/CORE ID;
  4. If you are a first time user, you will need to register (This takes a few minutes to type first/last name, e-mail address, status, discipline, and delivery location into a registration form);
  5. Choose Article Request, located on the menu found on the left side of the;
  6. Complete the form with information about your item and click “Send”.

Your request will be processed by Rutgers University ILL staff. Once received by that department, the article will be sent via desktop delivery to your computer.


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I’m on the Stratford campus and am enrolled in a Rutgers program. I need a book which none of the Rutgers University Libraries own. Help!

All interlibrary loan requests for Rutgers University faculty, students, or staff based on the Stratford campus will automatically route to the Smith Library in Newark.


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Will I still be able to download a copy of EndNote from the Smith and RWJ Libraries?

EndNote access will continue with no interruption for the health sciences schools transitioning to Rutgers. Both the RWJ and Smith Libraries will continue to provide product support to those employed by or attending schools and programs served by the Smith and RWJ campuses.

Will I have access to RefWorks?

Yes, all Rutgers University Libraries e-resources will be available as of July 1, 2013.


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May I take librarian-led classes offered at any library location?

Yes, you can take classes offered at any Rutgers University Libraries location.


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I am a UMDNJ alumnus. What are my privileges?

Legacy UMDNJ alumni, with the exception of those from the School of Osteopathic Medicine, are eligible for Rutgers University Libraries guest borrowing privileges. Proof of alumni status is required to be presented at the Circulation desks of either the Smith or RWJ libraries.

UMDNJ alumni are entitled to onsite access to licensed electronic resources. Our content licenses do not permit remote (online) access to alumni. An alumni portal is available which provides links to resources which are free on the Internet. Find it at http://libguides.rutgers.edu/gfs_free_health_info


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I’m a Robert Wood Johnson University Hospital employee. How do I obtain remote access?

Starting July 1, 2013 hospital employees will not be able to access Rutgers University Libraries resources (including the online holdings of the RWJ Library) remotely. RWJUH employees may access Rutgers University Library resources (including RWJ Library online resources) from the Robert Wood Johnson library or any of the Rutgers University Libraries by visiting in person.


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I’m a University Hospital employee. How do I obtain remote access?

University Hospital employee will continue to have remote access till December 31, 2013. Starting January 1, 2014 hospital employees will not be able to access Rutgers University Libraries resources (including the online holding of the Smith Library) remotely. Hospital employees may access Rutgers University Library resources (including Smith Library online resources) from the George F. Smith Library or any of the Rutgers University Libraries by visiting in person.


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I’m a Robert Wood Johnson University Hospital employee. Can I still borrow books or request an Interlibrary Loan?

Yes, RWJUH employees will be able to register for borrowing privileges and ILL services.


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I’m a University Hospital employee. Can I still borrow books or request an Interlibrary Loan?

Yes, University Hospital employees will be able to register for borrowing privileges and ILL services.


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Effective July 1st, are there any changes to the access policy for the libraries or resources for visitors?

Visitors to the health sciences libraries should be prepared to show a photo ID and sign in with the Public Safety officer on duty. Anyone with a Rutgers University ID can show it to the officer and will be admitted. We provide walk-in access to our collections, both print and electronic. Due to license restrictions we cannot offer remote access to e-resources to anyone who is not a current faculty, student, or staff member of the university. Access is granted on a daily basis.


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Where did my favorite subject toolkit go?

Subject Toolkits are being reformatted using the LibGuides product from Rutgers University Libraries. The same subject information will be available; it will just have a different look. You’ll still be able to find them under the “Resources” tab on the health sciences libraries’ Web sites.


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Is there a cost for printing or photocopying at the Smith Library?

Yes; users who purchase a card at the Circulation Desk can make laser prints and photocopies for eight cents per page. Cash is accepted in photocopy machines; the cost is ten cents per page without a card. Laser printing requires the purchase of a card. Cards with larger copy values may be purchased at the Circulation Desk and the costs charged to a Banner account.


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Where are printers and copiers located in the Smith Library?

Laser printers are located on the main or Mezzanine Level of the Smith Library, as well as the upper or CR Level. Copiers are located on both the lower (BR) and upper (CR) levels.

The Smith Library provides access to scanning equipment to health sciences faculty, students, and staff. The scanner is located in the Media Center. There is no charge to use the equipment and assistance is available.

We expect that at some time in the fall of 2013 we will have copier/printer/scanner equipment for health sciences students on the Newark campus. This will enable students to take advantage of print quotas issued by the students’ respective schools.


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Is there a cost for photocopying or printing at the RWJ Library?

Cards are purchased from a dispenser located in the library. The initial cost for the card is $1.00 and monetary value may be added to the card. Copies are priced at $.10 per copy. Cards may also be programmed by library staff and purchased with a Banner account. They are discounted as follows: 50 copies for $4.00; 200 copies for $14.00; 500 copies for $30.00.

In addition to printing and copying, the library also makes available a scanning workstation for use by faculty, staff, and students. Scanned items can be e-mailed or saved to a flash drive at no cost.


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If your question was not answered here, please let us know.

Smith Library – infedadm@ca.rutgers.edu
RWJ Library – meblib@ca.rutgers.edu
 
www.libraries.rutgers.edu Copyright © 2013, Rutgers, The State University of New Jersey (Further Copyright Information)